Administration Officer - Galilee School

  • Canberra
  • Fixed Term

About the Team

Communities at Work's Galilee School is a registered, independent school, designed specifically for disengaged, vulnerable young people in Years 7-12 for whom the mainstream schooling environment has struggled to deliver positive outcomes. Working with the school means becoming a part of our social impact. It means helping our young people navigate complex challenges, and building them a better future. It means supporting them in their education, learning and skill-building, and supporting the school in offering an alternative model of education.

About the Role

Under general direction from the Galilee School Principal, and working across campuses as requested, this role will support the efficient and effective delivery of administrative and reception services for Galilee School.


  • Respond to internal and external enquiries and provide general information and specific program information, as required, to staff, clients and visitors.
  • Distribute and co-ordinate emails, correspondence and other mail including liaison with parents and carers.
  • Provide reception services for telephone enquiries, employees, clients and visitors.
  • Provide administrative support to the Galilee School including filing, photocopying, collation, data entry and other tasks as directed.
  • Support the enrolment, transition and exit of all students attending the school including ensuring all current, past and future pupil records and documents are properly maintained, filed and manually/electronically transferred and archived when students depart.
  • Coordinate purchasing and requisitioning through relevant suppliers e.g. office stationery and supplies, classroom resources etc.
  • Coordinate repair and maintenance services and support the Principal in the coordination of capital works projects across the school.
  • Monitor and follow-up regarding workplace health and safety matters as directed by the Principal.
  • Support the Principal to ensure that the circumstances of accidents and incidents are properly reported, examined and recorded and that all reasonable steps are taken to prevent or reduce the likelihood of a recurrence.
  • Assist in the transportation of students in support of their attendance at school as well as in support of the school's academic and social and emotional program.
  • Support the Principal and School Executive Team in meeting compliance and assurance obligations, School events, and accurate record keeping.

Skills and Experience


  • Maintain current 'Working with Vulnerable People' registration
  • Knowledge of customer service practices and good interpersonal skills.
  • Ability to be accountable for your own work and exercise discretion and initiative.
  • Intermediate computer skills including, knowledge of Microsoft Word, Excel and Gmail.
  • Knowledge of procedures and work practices.
  • Ability to work towards a competent level of organisational, reception, and communication skills.
  • Ability to work in a co-operative manner within the team.
  • Enthusiasm and flexibility.
  • Current Driver's Licence is desired.


  • Make a difference and change lives in the Canberra community as part of Canberra's largest community organisation
  • Join an inclusive and friendly workplace, where people are at the heart of everything.
  • Increase your take-home pay! Because Communities at Work has charity status, you may be able to salary package and increase your take home pay by thousands of dollars per year.
  • Flexibility when you need it with options for study leave, leave concessions, paid parental leave, and more.
  • Enjoy healthy living with our active lifestyle & healthy activity programs and reimbursements (including remedial massages, annual flu vaccination and more).
  • Receive guidance and support for mental health through our Employee Assistance Program.
  • Employee child care discounts

How to Apply

Click APPLY, ensure to include a cover letter, or contact the People, Culture and Wellness team on 02 6293 6545 for a confidential discussion. 

We reserve the right to close the position early once a suitable candidate has been found. 

Communities at Work encourages Aboriginal and Torres Strait Islander people, young people, mature-aged workers, people with disabilities and people from culturally diverse backgrounds to apply.

Closing date for applications: 26/03/2023

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